PCRL seeks applications for Executive Committee
Since our inception, Pacific Coast Rugby League has grown beyond our wildest expectations. Now comprised of men’s, women’s, and youth competitions, we’ve amassed over 300 registered players in 3 different states, making us the largest rugby league organization in North America. To celebrate and share in our success, PCRL is looking to restructure the running of the organization. We have always been transparent about what we are working on, so to keep the organization moving forward, we invite those passionate about the growth of this game to join us, bringing added perspectives and expertise.
We are excited to announce the creation of the PCRL Executive Committee. This group of passionate individuals will execute the running of the league, and will report to but will not necessarily include members of the current board of directors. If you or somebody you know wants to join in our mission of growing this game, we encourage you to apply now and/or reach out to us to learn more. Positions are open to all.
The Executive Committee includes but will not be limited to: Executive Director, League Secretary, Welfare Officer, Disciplinary Officer, Creative Officer, Sponsorship Officer, Regional Officers, Coaching & Education Officer, Women’s Development Officer, and Youth Development Officer. Each officer will be empowered to recruit a subcommittee team to assist in the execution of their tasks and responsibilities.
The full role descriptions can be found below. Click HERE to apply or learn more.
We look forward to expanding the PCRL family in our continued growth and the growth of rugby league in North America!
Executive Director
Decision-making: Make operational and administrative decisions within the authority delegated by the board, and implement board-approved policies, plans, and programs.
Budget and Financial Management: Manage the budget and financial resources of the League within the approved budget and financial policies, and report regularly to the board on the financial status of the League.
Strategic Planning: Provide input and recommendations to the board on strategic planning, policy development, and organizational priorities, and implement board-approved strategies and initiatives.
Staff Management: Hire, supervise, and manage league staff, and establish and enforce personnel policies and practices in compliance with applicable laws and regulations.
Stakeholder Relations: Represent the League in relationships with external stakeholders, negotiate contracts and agreements, and advocate for the League's interests with relevant parties.
Reporting: Provide regular reports to the board on the League's operations, finances, and performance against established goals and objectives.
League Secretary
Record Keeping: The League Secretary shall be responsible for maintaining accurate and up-to-date records of all league meetings, including minutes, agendas, and other relevant documentation, to ensure transparency and accountability in the League proceedings.
Communication: The League Secretary shall manage official correspondence on behalf of the League, including sending and receiving emails, letters, and other communications to league members, stakeholders, and external parties, to facilitate effective communication and information dissemination within the League.
Meetings and Logistics: The League Secretary shall coordinate and organize league meetings, including scheduling, venue arrangements, and logistical preparations, to ensure smooth and efficient conduct of league meetings in accordance with established procedures.
Membership Management: The League Secretary shall be responsible for managing league membership records, including maintaining an updated membership list, processing membership applications, and handling membership inquiries, to ensure accurate and up-to-date membership information for the League.
Reporting: The League Secretary shall prepare and present reports on league activities, membership status, and other relevant information to the League board, members, and other stakeholders, to provide comprehensive and timely updates on league affairs.
Governance and Compliance: The League Secretary shall ensure compliance with league bylaws, rules, and regulations, and provide guidance on matters related to league governance and procedural requirements, to uphold the integrity and adherence to established league policies.
Powers of the League Secretary: The League Secretary shall exercise powers and authority as defined in the League's constitution or bylaws, including the power to convene meetings, issue official communications, and perform administrative tasks necessary for the proper functioning of the League, as delegated or prescribed by the League's governing documents.
Welfare Officer
Player Welfare: The Welfare Officer shall be responsible for promoting and safeguarding the welfare and well-being of all players and members within the League, ensuring that their physical, emotional, and mental welfare needs are met, and taking appropriate measures to address any welfare concerns or issues that may arise.
Safeguarding: The Welfare Officer shall ensure compliance with all safeguarding policies, procedures, and regulations, and shall be the first point of contact for any safeguarding concerns or disclosures raised by players, parents, coaches, officials, or other stakeholders. The Welfare Officer shall take prompt and appropriate action to safeguard the welfare of players and follow established safeguarding protocols.
Support and Guidance: The Welfare Officer shall provide support and guidance to players, parents, coaches, officials, and other stakeholders on welfare-related matters, including but not limited to mental health, emotional well-being, bullying, discrimination, and other welfare concerns, and shall liaise with relevant authorities and agencies as necessary.
Welfare Policies and Procedures: The Welfare Officer shall review and update welfare policies and procedures in accordance with best practices and statutory requirements, and shall ensure that all league members are aware of and adhere to the League's welfare policies and procedures.
Confidentiality: The Welfare Officer shall handle all welfare concerns and disclosures in a confidential and sensitive manner, maintaining the privacy and dignity of all parties involved, and shall adhere to relevant data protection laws and regulations.
Reporting: The Welfare Officer shall report any welfare concerns, incidents, or disclosures to the appropriate authorities or agencies in accordance with established procedures and legal requirements, and shall maintain accurate and up-to-date records of all welfare-related matters.
Training and Development: The Welfare Officer shall seek regular training and professional development opportunities to enhance their knowledge and skills in safeguarding and player welfare, and shall keep abreast of current best practices and statutory requirements in player welfare.
Discipline Officer
Discipline Management: The Discipline Officer shall be responsible for managing and enforcing the League's discipline policies, procedures, and regulations, ensuring that all league members, including players, coaches, officials, and other stakeholders, adhere to the League's code of conduct and disciplinary standards.
Investigation and Resolution: The Discipline Officer shall investigate disciplinary incidents, allegations, and complaints in a fair, impartial, and timely manner, gathering evidence, conducting interviews, and taking appropriate actions to resolve disciplinary matters in accordance with established procedures and due process.
Disciplinary Measures: The Discipline Officer shall have the power to impose disciplinary measures, including but not limited to warnings, suspensions, fines, or other sanctions, as deemed necessary and in accordance with the League's disciplinary policies and regulations.
Records and Reporting: The Discipline Officer shall maintain accurate and up-to-date records of all disciplinary matters, including incidents, investigations, and outcomes, and shall report disciplinary decisions and actions to the appropriate league officials, committees, or governing bodies as required.
Education and Awareness: The Discipline Officer shall promote education and awareness on discipline-related matters, including the League's code of conduct, disciplinary policies, and consequences of disciplinary actions, to ensure that all league members are informed and understand their responsibilities in maintaining a respectful and sportsmanlike environment.
Due Process: The Discipline Officer shall ensure that all disciplinary proceedings are conducted in accordance with principles of natural justice, including providing fair and timely notice, opportunity to be heard, and right to appeal, and shall uphold the principles of procedural fairness and due process in all disciplinary matters.
Collaboration and Coordination: The Discipline Officer shall collaborate and coordinate with other league officials, committees, and governing bodies, as necessary, to ensure consistency and fairness in disciplinary decisions and actions, and to promote the integrity and reputation of the League.
Creative Officer
The Creative Officer for the League is responsible for shaping the public’s perception of the brand. Duties include directing and overseeing all creative aspects of the organization, including but not limited to the development and maintenance of brand identity (including but not limited to logos, colors, fonts) marketing campaigns, advertisements and promotional materials (both online and offline), copywriting, designing a common narrative to be used for public relations, approval and or denial of proposed league and team assets, and any other elements that may affect the perceived image of the League and all affiliated teams in the League.
To ensure that all creative work aligns with the organization's brand identity and creative standards, the Creative Officer can approve or deny all design-related decisions within the authority delegated by the board, including but not limited to the League and its affiliated team’s assets, copyrighting, graphic design, web development, printed layout design, team and league uniforms, team and league merchandise, or any other visual elements.
The Creative Officer shall wield decision-making authority under delegation from the board to approve or deny all PCRL branded items and assets (digital or otherwise), including but not limited to team uniforms, fan gear, accessories, collectibles, game-day essentials, and other miscellaneous items that has the potential to affect the brand image.
The Creative Officer works directly with the Executive Director and collaborates with other executive committee leaders on projects as necessary to manage stakeholders, and external partners to ensure seamless coordination and timely delivery of creative projects, in alignment with organizational goals and objectives.
The Creative Officer has authority to hire employees to expand the creative department of the organization as necessary, subject to majority board approval.
Sponsorship Officer
The Sponsorship Officer for the League is responsible for overseeing all aspects of sponsorship, including contact management, collaboration, strategic planning, and communication. The Sponsorship Officer must be involved in all sponsorship matters and has the authority as delegated by the board to approve or deny all sponsorship deals for the League and all teams affiliated with the League.
All sponsorships must receive approval from the Sponsorship Director before they can be executed. While individual members may initiate sponsorship opportunities, it is the Sponsorship Director who must take the necessary steps to legally execute the sponsorship in the appropriate manner, ensuring compliance with the organization's policies and guidelines, as well as applicable laws and regulations.
The Sponsorship Officer plays a critical role in safeguarding the integrity of the organization's sponsorships and ensuring they align with the strategic objectives. Attention to detail, effective communication, and sound decision-making skills are essential for the Sponsorship Officer in managing the organization's sponsorship portfolio effectively.
Regional Officers
The Regional Officers shall be the first point of contact, representation, and responsibility for regions covered by PCRL - e.g. Utah, Northern California, etc.
There shall be a Regional Officer for each region of PCRL - as defined by the Executive Committee.
Coaching & Education Officer
The Coaching & Education Officer shall oversee the training and qualification of all new coaches and match officials in the League.
The Coaching & Education Officer shall liaise with the National Governing Body (NGB) and relevant Regional Officers to arrange and provide opportunities for individuals to gain coaching and match official training and qualifications.
Women’s Development Officer
Pacific Coast Rugby League is committed to providing equal opportunities and access to both men’s and women’s rugby league. The Women’s Development Officer shall oversee the progress of the women’s game within PCRL.
The Women’s Development Officer shall work alongside the National Governing Body to grow women’s rugby league within PCRL, organizing events and working towards and maintaining a competitive league schedule.
Youth Development Officer
Pacific Coast Rugby League believes that youth rugby league is critical to the long-term success of the game in North America. The Youth Development Officer shall oversee the progress of the junior game within PCRL.
The Youth Development Officer shall work alongside the National Governing Body to grow junior rugby league within PCRL, organizing events and working towards and maintaining a competitive league schedule at different age group levels. They shall work with local and regional educational and other bodies to provide opportunities for junior rugby league